CALEDONIA-MUMFORD PARENTS’ BILL OF RIGHTS FOR DATA PRIVACY AND SECURITY
Summary of Rights and Information for Parents and Students
Caledonia-Mumford Parents' Bill of Rights for Data Privacy and Security
The District will publish its Parents' Bill of Rights for Data Privacy and Security (Bill of Rights) on its website. Additionally, the District will include the Bill of Rights with every contract or other written agreement it enters into with a third-party contractor under which the third-party contractor will receive student data or teacher or principal data from the District.
The District's Bill of Rights will state in clear and plain English terms that:
- A student’s personally identifiable information (PII) cannot be sold or released for any commercial purpose.
- The right to inspect and review the complete contents of the student’s education record stored or maintained by an educational agency.
- State and federal laws, such as NYS Education Law §2-d and the Family Educational Rights and Privacy Act, that protect the confidentiality of a student’s PII, and safeguards associated with industry standards and best practices, including but not limited to, encryption, firewalls, and password protection, must be in place when data is stored or transferred.
- A complete list of all student data elements collected by NYSED is available for public review at www.nysed.gov/data-privacy-security, and by writing to: Chief Privacy Officer, New York State Education Department, 89 Washington Avenue, Albany, NY 12234.
- The right to have complaints about possible breaches and unauthorized disclosures of student data addressed. Complaints may be submitted to NYSED online at www.nysed.gov/data-privacy-security, by mail to: Chief Privacy Officer, New York State Education Department, 89 Washington Avenue, Albany, NY 12234, by email to firstname.lastname@example.org, or by telephone at 518-474-0937.
- To be notified in accordance with applicable laws and regulations if a breach or unauthorized release of their student’s PII occurs.
- Educational agency workers that handle PII will receive training on applicable state and federal laws, the educational agency’s policies, and safeguards associated with industry standards and best practices that protect PII.
- Educational agency contracts with vendors that receive PII will address statutory and regulatory data privacy and security requirements.
Complaints Should Be Directed To:
Robert Molisani, Superintendent
99 North Street
Caledonia, NY 14423
Or via email: email@example.com
Chief Privacy Officer
New York State Education Department
89 Washington Avenue
Albany, New York 12234
Or via email: CPO@mail.nysed.gov
The Bill of Rights will also include supplemental information for each contract the District enters into with a third-party contractor where the third-party contractor receives student data or teacher or principal data from the District. The supplemental information must be developed by the District and include the following information:
a) The exclusive purposes for which the student data or teacher or principal data will be used by the third-party contractor, as defined in the contract;
b) How the third-party contractor will ensure that the subcontractors, or other authorized persons or entities to whom the third-party contractor will disclose the student data or teacher or principal data, if any, will abide by all applicable data protection and security requirements, including but not limited to those outlined in applicable laws and regulations (e.g., FERPA; Education Law Section 2-d);
c) The duration of the contract, including the contract's expiration date, and a description of what will happen to the student data or teacher or principal data upon expiration of the contract or other written agreement (e.g., whether, when, and in what format it will be returned to the District, and/or whether, when, and how the data will be destroyed);
d) If and how a parent, student, eligible student, teacher, or principal may challenge the accuracy of the student data or teacher or principal data that is collected;
e) Where the student data or teacher or principal data will be stored, described in a manner as to protect data security, and the security protections taken to ensure the data will be protected and data privacy and security risks mitigated; and
f) Address how the data will be protected using encryption while in motion and at rest.
If you have any further questions or concerns at this time, please contact:
Mr. Robert Molisani, Superintendent
Caledonia-Mumford Central Schools
99 North Street
Caledonia, NY 14423